Draft outline for Web Conferencing Presentation at 2008 AM/PIC

(1/9/08 - added comments from discussion with Educational Technologist, Peg Shuffstall)

 

Overview

- Benefits

   - provide for interaction

   - live sessions

   - can be recorded for future use

   - reduce travel expense and time

   - increase productivity

 

- Disadvantages

   - not the same as face to face

   - Bandwidth need is high

 

When to avoid

  - Using with large group attendees requiring high level of interaction

 

Best Uses

 

Considerations

- Band width limitations may exist

   - videos

      - when using video, freeze photos when possible

      - whose photos really need to be there?  Is there benefit to having the whole committee or audience's photos present?

      - audio vs. chat vs. alternative such as phone lines (adobe connect); sometimes with adobe connect, audio is built-in (Iowa), other times it is     

              external (PA) - When using audio - only the person speaking should have their microphone on - all others should be off or muted

   - warn participants to avoid surfing, turn off email and other band width shrinkers during the meeting especially when band width is limited

- The host/presenter needs distance education skills to:

     - encourage audience interaction

     - be sure questions are repeated

     - establish ground rules or lay framework for the session

     - encourage questions

     - make sure equipment is working and everyone is seeing/hearing the same thing

     - use polls/emoticons/other things to keep everyone involved

 

 

Meeting management varies by meeting purpose and objective

- Committee meetings

   - Need audio but video may be optional

   - Allows for sharing of information (text, websites, etc.) or demonstration of applications while meeting - develop meeting minute on the fly

   - Save phone costs

   - Provide good group input in planning

 

- Educational presentations

  - Presenter needs audio/most cases also has video, but not necessary

  - Participants can interact via planned activities such as polls/white boards

  - Participants have canned symbols that can be used to indicate pleasure or displeasure, speed of presentation, etc.

  - Questions and answers or discussion can be addressed using a chat feature

  - Option to see who is participating

  - Can be recorded for future use

  - Recommend facilitator be used in addition to speaker to assist in monitoring chat/etc.

  - Can incorporate both a canned training (created in Adobe Presenter) with live presentations

 

Specific Web Conferencing Products: 

  - Centra

  - Adobe Connect

  - WebX

  - Video Conference

  - Others

Highlight mode of contact, level of interactions and features used for interaction

Show one here with two-way.  People can check the product used by their state more thoroughly when they return home.

 

Question & Answers

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